A Handful of Tips 93 – Reports
The five best tips on presenting a report
1. Collect all relevant information and arrange in a logical order
Check your facts for accuracy. Don’t confuse facts and opinions. If it is a fact say so: if it is an opinion assess it at its face value.
2. Draft the body of your report
Set it out clearly using headings and sub-headings. (Relevant supporting material goes into the annex or appendix.)
Then emphasise your important findings, facts and recommendations.
3. Write the abstract (or summary) last
Make sure your conclusions and recommendations are simple and clear.
4. Use a traditional layout style for a well set out and comprehensive report
Time is valuable to top management so keep your report brief, to the point, factual and easy to read.
Use short sentences and basic English.
2. Table of contents
3. Abstract (or summary)
5. Main body
10. Appendices (or annexes)
5. After submitting your report, make an appointment to discuss it with your initiators
Make presentations to support your recommendations.
“By presenting a sound case you can bring about change.”
For detailed amplification of report writing see our books “Time-Savers” and “Persuasive Ways”. Also published by Cengage Learning Asia as “Time Management Secrets” and “Secrets of Persuasion”. These last two books are available as e-books from Amazon.com.