Another Handful of Tips 87R –
Preparing your Presentation
Five of the best tips when you are preparing to make a presentation
Many expensive presentations have failed because last minute checks were not made. For a successful presentation, do your homework.
Many people find presentations stressful but careful preparation will boost your confidence and help you relax.
Here are five of the best tips for a successful presentation:
1. Check out the venue prior to your presentation
If you are traveling to the venue be aware of traffic congestion and parking problems at the time you are due to arrive. (This will help you avoid a panic on the day of the event.)
Make sure you know where the light switches are located and where there is a toilet.
Look for the position of the screen and the blackout facilities if you plan to use visual aids.
2. Test the equipment you will be using well before your presentation
Check the visual aid equipment is in good working order. Have a ‘dry run’ to make sure your visuals can be projected and seen by all the audience.
Make sure your laptop, tablet or whatever device you are using for your visual aids can communicate with the equipment at the venue.
Familiarise yourself with the type of microphone you will be using and have a voice check. (You will need a higher volume if you have a room full of people.) Check for the position of the on/off switch.
3. Dress for the occasion and for your audience
Try to mirror the dress code of your proposed audience. You must be comfortable but it’s better to be overdressed than dressed too casually.
4. Be careful what you eat and drink before your presentation
Avoid unfamiliar food and drinks. Alcohol is best avoided and coffee can make some people’s voices husky. Water is the safest drink prior to your event. But not too much.
5. Make last minute checks
Arrive well before your allotted time to get the feeling of the meeting, especially if there are other speakers. Sit at the back of the room and watch reactions.
(If you are working with a sound technician or visual aids assistant brief them well before you are due to speak so they know what you want them to do.)
Recheck the room for lighting if you are using visual aids. Listen to the sound system and make adjustment to your lectern, if you need one. Don’t be in a hurry to start.
Pause, smile at a friend, then address the chair.
Mr. Chairman ……. or Madam Chair…….
“Eighty percent of your presentation is preparation.”
Source: “Persuasive Ways. ‘Tricks of the trade’ to get your ideas across”. First published by Moss Associates Ltd., New Zealand and in Chinese by the Shanghai People’s Publishing House, the Singapore Institute of Management, Kogan Page Ltd, U.K and in Hungarian by Bagolyvar Konyvkiado. Also published as the “Secrets of Persuasion” by Cengage Learning Asia and as an e-book and sold by Amazon.com.